Do you know how to run an effective remote meeting to manage online hires?
Meetings (including remote meetings) can be a great way to keep people organized, productive and happy. Meetings are a great way to connect and build camaraderie, keep everyone on the same page and ensure that all deadlines are met. But meetings in general (and especially remote meetings) can also be a waste of time if not conducted correctly.
When you hire a virtual group of five or more, remote meetings are essential. Because freelancers aren’t sitting in a cubicle outside your office, you need an effective method of communication. Remote meetings are the best way to create concrete weekly goals for freelancers and set your business up for success.
If you follow these strategies and tips, your remote meetings will not only be effective but also an amazing way to maintain a powerful group dynamic that ensures your business remains profitable.
There are several benefits to setting up and running recurring remote meetings when you have a virtual environment. These meetings mimic the typical “staff meeting” you’d expect in an office setting.
There are some unique challenges to conducting remote meetings as compared to your typical office meeting. Instead of reserving a conference room, you’ll be hosting your meeting over the phone or online. Luckily, there are many options available at all price points for your consideration. Utilizing the correct technology will ensure your meetings are productive and effective. For example, do you want the ability to have video calls? Share screens? Record meetings? Here are a few examples of options available for use.
Many software choices exist so always do your research. Most offer a free option or a free trial so you can try it out without committing. Test it out. If you don’t like it or it doesn’t meet your needs, choose another option.
The frequency of your remote meetings will vary greatly depending on the individual needs of your company and the number of virtual freelancers you hired. While some hires will meet as often as daily, others may only need to conduct biweekly, monthly or even semi-annually. The frequency will depend on the specific goals you set up and what you’d like to accomplish during the meeting.
Many business owners choose to set up their weekly remote meeting on a weekly basis in order to set concrete goals on a weekly basis. This is a great way to keep in frequent contact with each hire and diffuse any issues before they gain any momentum.
So, if you decide to conduct weekly meetings, when should you conduct them? Again, the timing will ultimately depend on you and the freelancers. Most weekly meetings are held on Mondays because it is the start of the week and a great time to motivate everyone and get ahead of any impending challenges. Sometimes, virtual hires are spread out across the country or even across the world. Time zones can be an issue. If this is the case for your business, make sure you are fair. Vary the meeting times so that if people must be inconvenienced, that inconvenience is shared with everyone. Alternatively, poll them to find out if there is someone who doesn’t mind an off hours meeting each week. Whatever you choose, make sure the meetings are scheduled in advance and reflected in everyone’s calendars along with associated reminders.
While it is a must to have a pre-set agenda for your remote meetings, the items on the agenda will vary greatly on your individual needs and the goals of your business. Here are some overall ideas that are highly beneficial for most businesses.
Depending on the number of freelancers you’ve hired and the goals of your business, your meetings could range from 15 minutes to multiple hours. The length of the meeting might have to be tweaked over time to ensure you cover all of the required agenda items. The key to running effective meetings is to keep them moving so that they are as short as required to cover what you need to cover and reach the goals of the meeting. Some meetings may naturally run longer than others.
In order to determine the length of your meeting, consider the following:
Don’t spend too much time worrying about the length of your remote meeting. You can always adjust it over time. Poll hires to find out how the meeting went and if it should be shortened or lengthened. Honing in on the correct amount of time and then effectively running the meeting will ensure you get the most value from your time and their time.
Conducting weekly remote meetings to solidify concrete weekly goals will help ensure virtual freelance hires work to the best of their capability. As a business owner, it is important that you organize and run effective remote meetings to manage a virtual workforce. Just as with in-office hires, meetings are an essential piece of running a successful business.
What tips do you have for conducting effective remote meetings with hires? Leave them in the comments!
Melissa Ricker is a nuclear engineer and a professional freelance writer specializing in career growth, technical writing and online entrepreneurship. She writes a blog, Engineered Motherhood, for working mothers who need help balancing career growth and time management.
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