The 12 Best Time Management Apps

Whether you’re a freelancer or a business owner, poor time management can seriously hurt your pockets. The key to raising your revenue could be as simple as increasing your productivity.

This is where time management apps come in. These tools can help you meet deadlines, finish your deliverables, and manage your resources much more effectively.

If you’ve found yourself wishing for more hours in a day just to catch up with your never-ending to-do list then this blog is for you! Whether you need help with focusing, tracking time, managing projects, or scheduling tasks, these time management apps and tools will certainly help you out. Let’s get started!

Project Management

Project managers working on big projects know the importance of a good project management tool to stay on top of things. It helps them plan, execute, and control all aspects of a project. It is also a great way to ensure that every task is completed on time not only to meet the deadline but also to balance the workload of everyone working on the project.

However, you don’t need to be a PM to benefit from project management tools. As an individual freelancer, a project management app can help you keep track of various projects you have so you can meet the deadlines of your deliverables.

These project management tools will help you streamline your workflow and collaborate with other people better:

Trello

Trello is a cards-based management app that makes organizing, coordinating, and tracking work as it moves through the workflow easier. While it doesn’t have the bells and whistles of other project management apps, its simple interface and concept still make it a great tool for keeping on top of tasks and projects.

Users can create their task boards with different columns and move the tasks between them. Typically columns include task statuses such as To Do, In Progress, Done. It has a rich API as well as email-in capability enabling integration with enterprise systems, or with cloud-based integration services like IFTTT and Zapier.

Pricing: Basic (Free), Business Class ($12.50 monthly), and Enterprise ($17.50 per user per month)

Platforms: Mac, Windows, iOS, Android

Asana

Asana is a project management software designed to improve team collaboration and work management. It helps teams manage projects and tasks in one tool. Teams can create projects, assign work to teammates, specify deadlines, and communicate about tasks directly in Asana. It also includes reporting tools, file attachments, calendars, and more. With this tool you can also bring emails, files, tickets, and more into Asana with over 100 integrations to choose from, so you can see everything in one place.

Pricing: Basic (Free), Premium ($13.49 per user per month), Business ($30.49 per user per month), and Enterprise

Platforms: Mac, Windows, iOS, Android

ProofHub

ProofHub is a cloud-based project management app that makes collaborative work easier. It provides a good balance of simplicity and features. It offers time tracking, proofing and file approval, Gantt charts, task management, discussions, calendar management, file sharing, group chats, file versioning, project templates, notes, app integrations, and more.

Pricing: Free 14-Day Trial, Essential ($50 per month), and Ultimate Control ($99 per month)

Platforms: Mac, Windows, iOS, Android

Indy

Indy is a comprehensive project management software that includes everything you need to stay on top of your projects, from marketing to management to billing.

You can keep track of different tasks for multiple projects by assigning filters or moving tasks from one project to another. The tasks tool also allows you to assign tags, making it easy to see at a glance which project has the most tasks remaining. The deadline and reminders feature ensure you also deliver your work on time. At the end of the week or month, you can link your hours to an invoice by adding your hourly rate before sending the document to a client. 

Pricing: Free to try the Indy Pro Bundle, subscription to Indy Pro Bundle $5.99 per month.

Platforms: Mac, Windows, iOS, Android

Scheduling

Following a schedule is important if you want to achieve your goals and strategies for the day. By planning your activities ahead of time and sticking to it, you can understand what you can realistically achieve with the time you have.

Furthermore, you can avoid taking on more than what you can handle and even prepare contingency time for things that might happen unexpectedly.

Here the best scheduling tools you can use:

Todoist

Todoist is a productivity tool that gets your work and life organized. It lets you collect tasks, organize projects, and plan your day. It is one of the most feature-rich to-do list apps with a clean and simple UI, excellent collaboration features, and support for a wide variety of platforms.

With this time management app, you can:

• Capture and organize tasks the moment they pop into your head.
• Remember deadlines with reminders and due dates.
• Build lasting habits with recurring due dates like “every Monday”
• Collaborate on projects by assigning tasks to others.
• Prioritize your tasks with priority levels.
• Track your progress with personalized productivity trends.
• Integrate your tools like Gmail, Google Calendar, Slack, Amazon Alexa, and more.

Pricing: Basic (Free), Premium ($28.99 per year), and Business ($28 per user per year)

Platforms: Windows, Linux, Android, iOS, Mac, Web-based, Windows Mobile

Calendar

Calendar is an online meeting scheduling and shared calendar app that lets you eliminate the back and forth emails to find the best meeting times for you and the people you work with. When you sign up, you’ll receive a Calendar link that will allow anyone to choose and book a meeting time. The best part about this app is that you won’t have to deal with conflicting meetings.

It lets you:

• Connect all of your Google, Apple, and Outlook calendars
• View all of your events in a list or timeline view
• Easily create events and sync with your other calendars

Pricing: Basic (Free), Individual Pro ($8 per month), Pro Team ($6 per month)

Platforms: Mac, Windows, iOS, Android

Google Calendar

Google Calendar is a time-management and scheduling calendar service developed by Google. It allows users to create and edit events. Reminders can be enabled for events, with options available for type and time. Event locations can also be added, and other users can be invited to events.

Users can enable or disable the visibility of special calendars, including Birthdays, where the app retrieves dates of births from Google contacts and displays birthday cards on a yearly basis, and Holidays, a country-specific calendar that displays dates of special occasions.

Pricing: Free

Platforms: Mac, Windows, Linux, iOS, Android

Time Tracking

Whether it’s for personal use or for staying on top of a project, time tracking lets you understand how you spend your time every day and lets you know which tasks take the most of your time.

These time tracking tools can help you improve your workflow and will help you manage your time better:

Toggl

Toggl is a time tracking app that offers online time tracking and reporting services through their website along with mobile and desktop applications.

Toggl tracks time blocks optionally labeled with a task, a project, and tags. Time can be tracked through a start/stop button, manual entry, or dragging and resizing time blocks in a calendar view. With the browser extension, Toggl has time tracking integrations with over 100 websites.

Pricing: Free, Starter ($10 per user monthly), Premium ($20 per user monthly), Enterprise (Custom Pricing)

Platforms: Google Chrome, Firefox, iOS, Android

Monday

Monday  is a web and mobile app platform for work management, including tracking projects, deadlines, and team collaboration. It lets you easily assign and prioritize tasks, share files, and see who is doing what anywhere, anytime. The visual boards on this platform help keep everyone up to date and working towards the same goal.

Apart from being a general project management app, it also features a time tracking widget that lets you see how much time each task takes across all your boards.

Pricing: Basic ($8 per user per month), Standard ($20 per user per month), Pro ($16 per user per month), and Enterprise (Custom Pricing)

Platforms: Google Chrome, Firefox, iOS, Android

RescueTime

RescueTime is a time management software that automatically tracks the time you spend on apps, websites, and even specific documents without timers or any manual entry. You’ll get detailed reports on exactly where your time goes and what’s getting in the way of your productivity.

Pricing: Lite (Free), and Premium ($9 per month)

Platforms: Mac, Windows, Linux, Chrome, iOS, Android, Firefox, Chrome, Brave

Focus

If you work in front of a computer screen all day, you’ve likely been sucked into a rabbit hole of quizzes, videos, and notifications from messaging apps. By getting distracted by these things, you tend to lose focus on what needs to be done at the moment. Sooner or later, you’ll be wondering where all your time has gone.

These focus apps can help prevent these irresistible distractions from taking precious time away from your work:

StayFocusd

StayFocusd is a productivity extension for Google Chrome that helps you stay focused on work by restricting the amount of time you can spend on time-wasting websites. Once your allotted time has been used up, the sites you have blocked will be inaccessible for the rest of the day.

It’s highly configurable, allowing you to block or allow entire sites, specific subdomains, specific paths, specific pages, even specific in-page content (videos, games, images, forms, etc.).

Pricing: Free

Platforms: Mac, Windows, Linux, Chrome

Focus@Will

Focus@Will is a neuroscience-based subscription service that uses phase sequenced playlists of instrumental music designed to improve users’ productivity. Its exclusive instrumental music library keeps your mind from avoiding two undesirable states: distraction and habituation. Users choose from a number of different channels, including classical, up-tempo, focus spa, cinematic, and ambient.

Pricing: One Week Free Trial, Annual ($35 per year), Two Year Plan ($60 billed every 2 years), VIP (One-Time Billing of $150)

Platforms: Mac, Windows, iOS, Android, Sonos

PomoDone App

PomoDone is a timer that utilizes the Pomodoro technique to track your workflow and to keep you focused on your work. It is a quick and simple tool that lets you start, stop, and pause tasks in a matter of seconds.

With the PomoDone app, you can:

• Sync your tasks from your Task Management systems or create tasks within the app
• Customize to maximize productivity the length of your Timer and break
• Start, pause, or stop the timer
• Switch between tasks in one timer
• Complete the task – with sync back to your task management system!
• Favorite your task from different sources

Pricing: Starter Plan (Free), Lite Plan ($2.29 per month), Ultimate Plan ($4.01 per month), 5 Licenses Package ($28.64 per month)

Platforms: Mac, Windows, iOS, Android, Firefox, Chrome, Web App

Conclusion

Making better use of your time could be just what you need to grow your business. With the help of these time management apps, you’ll be able to do just that.

Are there any other time management tools you like to use? Let us know in the comments section below.